How to Pay Employee
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Before you start
1. You need to Link Employee to IRD;
2. You Payroll only supports the internet banking highlighted in green.
Note: If your one is business banking login, you need to ask the bank to setup a normal internet banking for you.
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Step 1
Click “Payroll” button on the left side of the web page.
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If you have paid your employees in Your Payroll, please click “New Pay” button to create a new pay.
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Choose how often do you pay employee.
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Decide the period you want to pay, (e.g. From 1 Jan 2019 to 6 Jan 2019), then select the "From Date".
"To Date(End Date)" will be done for you automatically.
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Choose a “Pay On” date.
This is the day you're processing the pay run and employees get paid.
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Select which employee you are going to pay.
The first box in the name list allows you to select all employees.
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Click the button to next section.
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Step 2
Click an employee's name to view his/her pay details, such as hours, leaves, additional earnings and deductions.
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The area outlined here shows employee’s basic salary calculation.
You can adjust the working hours according to employee’s actual working hours.
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If your employee has taken leaves or went on holidays during this pay run, you can click here to add into the calculation.
Click here to see details.
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Employee’s additional earnings will show in this outlined area.
You can adjust the amount in respective cells.
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Please be noted that allowance can be fixed amount or flexible amount.
It shows in different areas here.
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All deductions show in outline area.
You can adjust the amount if the cells are not disabled.
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Click “Review Payslip” button to go to next section.
Click “Back” button to back to previous page.
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Step 3
You can click here to review each employee’s payslip.
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You can click this button to export all payslips to PDF format and print them.
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Do you want to make a change?
If Yes, please click the button to make any edits or changes.
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If everything looks good, click here to next section.
Please ensure you have REVIEWED all the payslips before you hit this button.
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Step 4
You're almost done.
Please quickly review once more and make sure everything looks right, including:
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List of employees included in the Pay Run.
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Gross amount.
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Deduction amount (PAYE, Child Support, Student Loan, KiwiSaver, Other Deductions).
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There are TWO payment options(You are free to choose each of them every time you pay employees):
Option 1: “PAYE Only” (Calculation shows in the image)
You ONLY pay employee’s PAYE via Your Payroll.
Employee’s salary needs to be paid manually by yourself.
NOTE:
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Your Payroll does not charge you anything;
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But Payment Express will charge $3+GST for connecting between your bank, us and IRD.
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Option 2: “Complete Payment” (Calculation shows in the image).
You pay BOTH employee’s salary and PAYE.
You can save a lot of time by using this option.
NOTE:
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Your Payroll does not charge you anything;
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Payment Express will charge a service fee of $3+GST for every pay run;
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Bank will charge a service fee of $1 per employee included in each pay run.
You can change your mind all the time between these two options.
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Click “Make A Change” button to edit this pay run.
NOTE: This is the last chance to edit this pay run.
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Click “Confirm” button to payment page.
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Select which bank you would like to process the payment.
Currently Your Payroll supports the following banks:
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ANZ
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ASB
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BNZ
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Westpac
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TSB
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KiwiBank
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Login to the bank using your bank account.
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Select the account that you wish to pay the salaries.
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The auto generated reference shown in the image will appear on your bank statement.
Click “Next” button to next page.
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Some bank may require additional verification.
Please follow the instructions to finish this process.
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